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Legal Secretary

Date Posted 17/05/2023

Job Title: Legal Secretary

Location: Horsham

Hours: Full Time, 9.00am – 5.30pm Monday to Friday (1 hour for lunch)

Team Info: To join our busy Real Estate department

This is a great opportunity for a positive, enthusiastic and well organised person to join a lively team working with a wide range of businesses to deliver quality real estate services.

We view our quality, hardworking legal secretary and support staff as the backbone to the success of our firm.

The role will involve providing a full administrative and executive support function. You will have technical and administrative experience ideally gained in a legal environment. You would have the ability to produce a variety of forms and documents for clients and third parties, extracting the information required from the case file.

Successful candidates will have ideally performed similar duties within a law firm. You will need to possess excellent typing skills coupled with extensive IT skills (all Microsoft application including Microsoft Word, Excel and Outlook). Any legal experience will be highly desirable.

A legal secretary role at PDT is varied and rewarding. This is a great opportunity to advance your career by working alongside paralegals/lawyers who work on a diverse portfolio.

We offer a competitive salary, interesting work and a supportive and friendly working environment.

Key responsibilities:


  • Support fee earners

  • Keeping records up to date including using a case management system

  • Audio typing including letters, emails and legal documents (Digital dictation - Big Hand)

  • Preparing bundles of documents in respect of due diligence and completion

  • Dealing with queries from clients, agents, clerks and other solicitors

  • Ensuring that compliance rules are followed including managing anti-money laundering documentation

  • Opening new files and dealing with engagement and scoping letters

  • Answering the telephone

  • Organising diaries

  • Making appointments with clients

  • Completing and submitting SDLT forms, Land Registry application forms or Applying for Land Registry documents

  • Making online submissions at Companies House

  • Dealing with payments to and from the Client account and balancing ledgers

  • Covering reception when required and dealing with post duties

  • Maintaining, closing and archiving files.


You will also provide support to the Fee Earners and your immediate colleagues (secretaries and other support staff) in the team duties to include assisting others whenever it is evident that a colleague needs assistance with their work load, picking up calls when other team members are away from their desk, participating in cover rota i.e reception and for postal duties.


Personal attributes we would like:


  • Discreet

  • Trustworthy

  • Reliable

  • Someone that has excellent attention to detail

  • Good communication and organisational skills

  • Fast and accurate typist

  • Must be able to work within a team and have a positive, solutions based approach to their day to day tasks.

  • Someone who is enthusiastic, willing and is able to use their initiative

  • Proficient in Microsoft office (word, excel etc.)

  • Ability to remain calm under pressure

  • Able to multi-task

What is it like working at PDT Solicitors?


Our staff are our greatest asset. You will be engaged in a supportive, collaborative and inclusive culture, where we are committed to looking after each other and supporting each other in the work we do. Our family atmosphere and close support network will allow you to be bold and brave in your work, develop your skills and thrive in your role.

We will keep you engaged with regular staff activities and events, and will attend weekly teams calls where you can share your successes with your colleagues.


We are based in Horsham, West Sussex. Our newly refurbished, modern offices are within walking distance of Horsham train station that has great connections into London and the south coast. Horsham is a beautiful town, with many shops and café’s, as well as a large park.

If you are looking to progress your career at one of Sussex’s leading Law firms, please apply using the button below. 


Legal Secretary

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