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Legal Property Administrator

Date Posted 15/03/2021

Job Title: Legal Administrator

Location: Horsham
Hours: Full Time, 9.00am – 5.30pm Monday to Friday (1 hour for lunch)
Team Info: To join our busy Corporate and Commercial department

This is a great opportunity for a positive, enthusiastic and well organised person to join a lively team working with a wide range of businesses to deliver quality corporate and commercial services.

General responsibilities:


  • Invoicing

  • Invoice chasing

  • Preparing payments/receipts of money

  • Opening files on our case management system LEAP

  • Document preparation

  • Scanning documents to our case management system LEAP

  • Saving documents into our case management system LEAP

  • Closing matters and archiving

  • Taking telephone calls externally and picking up fee earners phones and taking messages if not available

  • Any other jobs as required to support the fee earners and other members of the team and not limited solely to the above


Anti Money Laundering responsibilities: 


We are required by law to ensure that we know who our clients and to check that they are not using laundered monies through the transaction that they are instructing us on.   


  • Taking instructions from fee earners to liaise with new clients and request ID to be uploaded to a software package which will check them by facial recognition and other electronic sources for legitimacy

  • Downloading ID from the software package to our case management system

  • Running insolvency searches and google searches

  • Sending the ID to the fee earner to sign off

  • Opening files on our case management system and sometimes in paper form too

  • Drafting risk assessment forms for fee earners to sign off

  • Drafting and sending out letters to the client with our scope of work and fees

  • Attending regular training meetings to keep up to date on the legislation

  • Checking the source of monies when coming into our bank account

  • Updating current client ID documents to ensure they are always compliant


You will also provide support to the Fee Earners and your immediate colleagues (secretaries and other support staff) in the team duties to include assisting others whenever it is evident that a colleague needs assistance with their work load, picking up calls when other team members are away from their desk, participating in cover rota i.e reception and for postal duties.

Personal attributes we would like:


  • Someone that has excellent attention to detail

  • Good communication and organisational skills

  • Must be able to work within a team and have a positive, solutions based approach to their day to day tasks.

  • Someone who is enthusiastic, willing and is able to use their initiative

  • Proficient in Microsoft office (word, excel etc.)

  • Ability to remain calm under pressure

  • Able to multi-task

What is it like working at PDT Solicitors?


Our staff are our greatest asset. You will be engaged in a supportive, collaborative and inclusive culture, where we are committed to looking after each other and supporting each other in the work we do. Our family atmosphere and close support network will allow you to be bold and brave in your work, develop your skills and thrive in your role.

We will keep you engaged with regular staff activities and events, and will attend a monthly company meeting where you can share your successes with your colleagues.


We are based in Horsham, West Sussex. Our newly refurbished, modern offices are within walking distance of Horsham train station that has great connections into London and the south coast. Horsham is a beautiful town, with many shops and café’s, as well as a large park.

If you are looking to progress your career at one of Sussex’s leading Law firms, please apply using the button below. 


Legal Administrator

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